Campus Year-End Deadlines

March 15

• Submission of final close requests for goods and service orders charged to the FY2013/2014 fiscal year

April 4

• Facilities Services Deadline for Receipt of New Work Orders for projects over $2,500. No estimates can be provided.
• Deadline for Requisitions exceeding $50,000 for goods and services and requisitions exceeding $634,000 for construction projects

April 30

• Access to Oracle for submission and approval of requisitions charged to the FY2013/2014 fiscal year will be disabled at end of business. See Contract and Procurement Management Deadlines for more information

May 1

• All requisitions with status of "still in progress," "returned," or "rejected" will be cancelled. These will need to be resubmitted when the FY2014/2015 general ledger is opened on June 6, 2014

May 9

• Last day for TNS work orders that will be completed/closed for FY2013/2014. Last day to submit TNS monthly billing changes or corrections June 19, 2014

May 13

• Final day to submit expenditure transfers to Accounting Services for July 2013 to April 2014 activity 

June 3

• Last day for bulk mail for FY2013/2014
• Last day for department to request corrections to billings for: TNS, Facilities Services, Reprographics, Copy Center, Mail and Material Management

June 6

• Access to the FY2014/2015 General Ledger (01-JUL-2014) will be enabled for submission of requisitions charged to the FY2014/2015 fiscal year.
• Last day for Reprographics services and Copy Center orders for FY2013/2014 

June 11

• Last day for FY2013/2014 International Mail, Domestic Mail, Outgoing Freight Shipments and Copy Center Copier Counts/Charges
• Last day for FY2013/2014 Moving Services Requests
• Last day to submit billing requests to Accounting Services for inclusion in current fiscal year accruals 

June 13

• Final day to submit Labor Cost Distribution Adjustment to Budget and Finance
• Deadline for submitting travel claims for travel during current fiscal year to ensure the use of current year funds. June travel deadline for submittal of T2's for travel during June is June 13

June 17

• Office Max Deadline. See Contract and Procurement Management Deadlines for more information 

June 18

• Procurement Credit Card charges must be made by June 18 and posted by June 19 in order to be charged to your 2013/2014 fiscal year budget
• Final day to submit Expenditure Transfers to Accounting Services 

June 20

• Final day to submit Budget Transfers to Budget and Finance for FY 2013/2014
• Facilities Services Deadline for Vehicle Maintenance, Gas and Oil, Completed Work Orders. All Facilities Services Vehicle Maintenance, Gas and Oil or Work Orders not completed by this date will be billed to FY 2014/2015
• Final day to submit Small Dollar Employee Reimbursements, Petty Cash, Guest Lecturer, FedEx, Check Requests, Memberships and Phone Bills to Accounts Payable (No invoice = no accrual)
• Last day to submit Current Year invoices to Accounts Payable
• Last day for Library to submit Accounts Payable non-PO invoices
• Corporate Travel Card charges must be made by June 20 and posted by June 23 in order to be charged to your 2013/2014 fiscal year budget

June 26

• Last day to issue payments to Auxiliaries
• Final day for manual input into Oracle AR by 1 p.m. Receivables Invoice Entry will be disabled
• Access to Oracle for submission and approval of requisitions charged to the FY2014/2015 fiscal year will be disabled to allow for the year end closing process 

June 30

• Deadline for Student Account Services to Receipt Deposits is 3 p.m. for FY 2013/2014
• All goods/services for 2013/2014 must be ordered, received and delivered
• Last day to enter receiving information for items delivered directly to Departments

July 1

• Final day to submit Chargebacks and Cash Transfers to Accounting Services
• Final day to submit Telephone and Utility Actuals or Accruals to AR and AP

July 7

• AP travel accruals to Accounting Services
• All Oracle access enabled for FY 2014/2015 

July 9

• Reconciliations with Auxiliaries complete (AR/AP and AP/AR)