Campus Year-End Deadlines

April 6

• Facilities Services Deadline for Receipt of New Work Orders for projects over $2,500. No estimates can be provided.
• Deadline for Requisitions exceeding $50,000 for goods and services and requisitions exceeding $634,000 for construction projects.

April 15     

• Last day for departmental expenditure transfer requests to be received in Accounting Services for fiscal year transactions processed through March 31, 2016.

May 2

• Access to Oracle for submission and approval of requisitions charged to the FY 2015/2016 fiscal year will be disabled at end of business. See Year-End Deadline Addendum — Contract and Procurement Management [PDF]located at www.sdsu.edu/yearend.

May 3

• All requisitions not approved by end of business on May 2, 2016 with status of in process, returned or rejected will be cancelled. These will need to be resubmitted when the FY2016/2017 general ledger is opened on June 8, 2016.

May 9

• Last day for departments to submit Telecommunications and Network Services (TNS) work orders that will be completed/closed for FY2015/2016.

June 1

• Last day for departments to request corrections to billings for: TNS, Facilities Services, Reprographics, Copy Center, Mail and Material Management.

June 3

• Last day for Reprographics services and Copy Center orders for FY 2015/2016

June 8

• Access to the FY2016/2017 General Ledger (01-JUL-2016) will be enabled for submission of requisitions charged to the FY2016/2017 fiscal year.  See  Year-End Deadline Addendum — Contract and Procurement Management [PDF]  located at www.sdsu.edu/yearend.

June 10

• Last day for FY2015/2016 International and Domestic Mail and Outgoing Freight Shipments
• Last day for FY 2015/2016 Moving Services Requests
• Last day for bulk mail for FY2015/2016
• Last day to submit billing requests to Accounting Services for inclusion in current fiscal year accruals
• Last day to submit CPO requests to Accounting Services for FY2015/2016

June 15

• Final day to submit Expenditure Transfers to Accounting Services for FY 2015/2016
• Deadline for submitting Travel
• Expense Claims (TEC’s) for travel during current fiscal year to ensure the use of current year funds.  (Reminder: travel advances are not expensed until trip occurs and TEC is processed)

June 17

• ESM orders must be placed and posted to your US Bank account by June 17, 2016 in order to be charged to your 2015/2016 fiscal year budget.  See Year-End Deadline Addendum — Contract and Procurement Management [PDF] located at www.sdsu.edu/yearend.
  Final day to submit Labor Cost Distribution Adjustment to Budget and Finance.

June 20

• Last day for FY 2015/2016 Copy Center Copier Counts/Charges

June 21

• Facilities Services Deadline for Vehicle Maintenance, Gas and Oil, Completed Work Orders.  All Facilities Services Vehicle Maintenance, Gas and Oil, or Work Orders not completed by this date will be billed to FY2016/2017.
• Last day to submit Current Year invoices to Accounts Payable (Including Guest Lecturer).
• Corporate Travel Card (CTC) charges must be made by June 21, 2016 and POSTED by June 23, 2016, in order to be charged to your FY2015/2016 fiscal year budget.

June 22

• Procurement Credit Card (PCC) charges must be made by June 22, 2016 and POSTED by June 24, 2016, in order to be charged to your FY 2015/2016 fiscal year budget.

June 23

• Last day to issue payments to Auxiliaries.

June 24

• Final day to submit Budget Transfers to Budget and Finance for FY 2015/2016.

June 27

• Access to Oracle for submission and approval of requisitions charged to the FY 2016/2017 fiscal year will be disabled to allow for the year end closing process

June 29

• Final day for input and processing into Oracle AR. Access will be disabled as of end of business.

June 30

• Deadline for Student Account Services to Receipt Deposits is 3:00PM for FY2015/2016.
• All goods/services for FY2015/2016 must be ordered, received and delivered by this date.  Orders for goods or services received after June 30, 2016 must be charged to the appropriate 2016/2017 fiscal year.
• Last day to enter receiving information for items delivered directly to Departments.

July 1

• Final day to submit Chargebacks and Cash transfers to Accounting Services.
• Final day to submit Telephone and Utility Actuals or Accruals (please indicate which) to AR and AP.

July 6

• All Oracle access enabled for FY 2016/2017.

July 15

• Reconciliations with Auxiliaries complete (AR/AP and AP/AR).